NYCSBUS Board of Directors Meeting: 8/27/21
Agenda
NYC School Bus Umbrella Services, Inc. Board of Directors Agenda – August 27, 2021 at 12:00 p.m.
Call to Order
Approval of Minutes from the August 17, 2021 Meeting
Executive Session
Designation of Insurance Broker
Adjournment
Resolution Concerning the Approval of Certain Contracts
WHEREAS, Section 4.01 of the bylaws of the NYC School Bus Umbrella Services, Inc. (the “Corporation”) authorizes the Board of Directors of the Corporation (the “Board”) to “take all necessary and proper steps to carry out the purposes of the Corporation and to promote its best interests”; and
WHEREAS, Section 4.01 of the Corporation requires the approval of a four-fifths majority of the entire Board of Directors for contracts and aggregate payments valued in excess of $100,000; and
WHEREAS, Section 7.01 of the Corporation’s bylaws provides that this Board “may elect or appoint from time to time other such Officers or agents as, in its opinion are desirable to conduct the affairs of the Corporation”;
NOW, THEREFORE, BE IT RESOLVED that the Board hereby authorizes the Chief Executive Officer to execute the contracts described on the attached page subject to the approval of the New York City Department of Education:
Bank of America: This contract is for the purchase of 132 buses with expired leases at a cost of $4.7 million plus per diems since August 13, 2021.
Bank of the West: This contract is for the purchase of 36 buses with expired leases at a cost of $1.2M plus per diems since August 13, 2021.
Emblem: This contract is for health benefits of non-union staff. Initial cost is expected at $148,000.
Resolution Concerning Entering into a Contract to Lease Buses
WHEREAS, Section 4.01 of the bylaws of the NYC School Bus Umbrella Services, Inc. (the “Corporation”) authorizes the Board of Directors of the Corporation (the “Board”) to “take all necessary and proper steps to carry out the purposes of the Corporation and to promote its best interests”; and
WHEREAS, Section 4.01 of the Corporation requires the approval of a four-fifths majority of the entire Board of Directors for contracts and aggregate payments valued in excess of $100,000; and
WHEREAS, Section 7.01 of the Corporation’s bylaws provides that this Board “may elect or appoint from time to time other such Officers or agents as, in its opinion are desirable to conduct the affairs of the Corporation”;
NOW, THEREFORE, BE IT RESOLVED that the Board hereby authorizes the Chief Executive Officer to execute a contract to lease 168 buses to Reliant Transportation, Inc. for the purpose of providing services under an emergency contract.
Resolutions
Video
Meeting Minutes
NYC School Bus Umbrella Services, Inc.
Board of Directors Meeting
August 27, 2021, 12:00 p.m.
52 Chambers Street, New York, NY and Zoom
MEETING MINUTES
The meeting of the NYC School Bus Umbrella Services, Inc. (NYCSBUS) Board of Directors was called to order by Chair Siciliano, who noted for the record that a quorum was present.
In attendance were:
Lauren Siciliano, NYCSBUS Chair
Kerry Gao, Budget Director’s designee
Plachikkat V. Anantharam, Director
Robert W. Linn, Director
Matt Berlin, NYCSBUS Chief Executive Officer
Also in attendance was:
Nicolas Storellicastro, NYC Department of Education
Chair Siciliano appointed Director Linn as Interim Secretary for the meeting.
Chair Siciliano laid out the agenda for the meeting. The first item of business was approval of the minutes of the August 17, 2021 meeting. A motion was made by Director Anantharam and seconded by Director Gao to approve the minutes. The resolution was approved unanimously by voice vote.
The next item on the agenda was consideration of resolutions. The first resolution related to authorizing the Chief Executive Officer to execute contracts in excess of $100,000 as follows:
Bank of America: This contract is for the purchase of 132 buses with expired leases at a cost of $4.7 million plus per diems since August 13, 2021.
Bank of the West: This contract is for the purchase of 36 buses with expired leases at a cost of $1.2M plus per diems since August 13, 2021.
Emblem: This contract is for health benefits of non-union staff. Initial cost is expected at $148,000, with costs increasing as additional employees are hired as follows:
$963.45 for an employee
$1,759.30 for an employee and spouse
$2,800.76 for an employee and children or an employee and family
This resolution required a four-fifths majority of the entire Board for approval. A motion was made by Director Anantharam and seconded by Director Linn to approve the resolution. The resolution was approved unanimously by voice vote.
The next resolution related authorizing the Chief Executive Officer to lease 168 buses to Reliant Transportation, Inc. for the purpose of providing school bus services under an emergency contract. A motion was made by Director Gao and seconded by Director Anantharam to approve the resolution. The resolution was approved unanimously by voice vote.
The Board then went into executive session to discuss personnel and collective bargaining.
After returning to order, and with there being no further business before the Board the meeting was adjourned.
Respectfully submitted, Robert W. Linn, Interim Secretary