NYC School Bus Umbrella Services, Inc.

Board of Directors Meeting

December 6, 2023, 12:15pm

52 Chambers Street, New York, NY

The meeting of the NYC School Bus Umbrella Services, Inc. (NYCSBUS) Board of Directors was called to order by Chair Vadehra, who noted for the record that a quorum was present. In attendance were:

• Emma Vadehra, NYCSBUS Chair

• Michael McClenathan, Budget Director’s designee

• Lori Podvesker, Director

• Plachikkat V. Anantharam, Director

• Matt Berlin, NYCSBUS Chief Executive Officer

Also in attendance were:

• Justin Zaremby, Patterson Belknap, NYCSBUS Counsel

• Ted Smoot, Patterson Belknap, NYCSBUS Counsel

• Andrew McClintock, NYC Public Schools

Chair Vadehra laid out the agenda for the meeting. The first item of business was approval of the minutes from the June 27, 2023 meeting. Director Anantharam moved to approve the minutes from the June 27, 2023 meeting; the motion was seconded by Director Podvesker. The resolution was approved unanimously by voice vote. (Voting yes: Chair Vadehra, Director McClenathan, Director Anantharam, Director Podvesker).

The next item on the agenda was an executive session to discuss collective bargaining. Director McClenathan moved to enter into executive session; the motion was seconded by Director Podvesker.

Following executive session, Chair Vadehra called the meeting back to order.

The next item on the agenda was consideration of resolutions.

The first resolution for consideration related to the approval of NYCSBUS’s Collective Bargaining Agreement with ATU Local 1181, which represents NYCSBUS drivers and attendants. Director Anantharam moved to approve the resolution; the motion was seconded by Director Podvesker. This resolution requires a four-fifths majority vote. The resolution was approved unanimously by voice vote. (Voting yes: Chair Vadehra, Director McClenathan, Director Anantharam, Director Podvesker).

The second resolution for consideration related to the approval and affirmation of contracts from Fiscal Year 2023. Director Anantharam moved to approve the resolution; the motion was seconded by Director Podvesker. This resolution requires a four-fifths majority vote. The resolution was approved unanimously by voice vote. (Voting yes: Chair Vadehra, Director McClenathan, Director Anantharam, Director Podvesker).

The third resolution for consideration related to the approval of contracts for Fiscal Year 2024. Director Podvesker moved to approve the resolution; the motion was seconded by Director McClenathan. This resolution requires a four-fifths majority vote. The resolution was approved unanimously by voice vote. (Voting yes: Chair Vadehra, Director McClenathan, Director Anantharam, Director Podvesker).

The fourth resolution for consideration related to the approval of NYCSBUS’s Whistleblower Policy. Director McClenathan moved to approve the resolution; the motion was seconded by Director Podvesker. The resolution was approved unanimously by voice vote. (Voting yes: Chair Vadehra, Director McClenathan, Director Anantharam, Director Podvesker).

The fifth resolution for consideration related to the approval of NYCSBUS’s Conflict of Interest Policy. Director Anantharam moved to approve the resolution; the motion was seconded by Director Podvesker. The resolution was approved unanimously by voice vote. (Voting yes: Chair Vadehra, Director McClenathan, Director Anantharam, Director Podvesker).

The sixth resolution for consideration related to the approval of NYCSBUS’s Investment Policy. Director Anantharam moved to approve the resolution; the motion was seconded by Director McClenathan. The resolution was approved unanimously by voice vote. (Voting yes: Chair Vadehra, Director McClenathan, Director Anantharam, Director Podvesker).

The seventh resolution for consideration related to the approval of registering a “Doing Business As” name. Director Podvesker moved to approve the resolution; the motion was seconded by Director McClenathan. The resolution was approved unanimously by voice vote. (Voting yes: Chair Vadehra, Director McClenathan, Director Anantharam, Director Podvesker).

The eighth resolution for consideration related to the approval of changing NYCSBUS’s address from 52 Chambers Street to 297 Norman Ave, Brooklyn, NY 11222. Director Anantharam moved to approve the resolution; the motion was seconded by Director Podvesker. The resolution was approved unanimously by voice vote. (Voting yes: Chair Vadehra, Director McClenathan, Director Anantharam, Director Podvesker).

There being no further business before the Board, Director Podvesker moved to adjourn; the motion was seconded by Director Anantharam. Chair Vadehra adjourned the meeting at 1pm.